PROCUMENT MANAGER

Core Function
  • The incumbent will be responsible for Planning, coordination and implementation of all procurement activities, procedures and processes of the hospital.
Major Duties and Responsibilities
  • Ensure effective operation of the procurement department including the supervision of all supply chain staff.
  • Manage the supply chain function of the hospital.
  • Ensure the procurement of quality goods and services, disposal of obsolete assets, unserviceable and surplus stores, inventory management and contract management.
  • Coordinate the internal monitoring and evaluation of supply chain function to ensure compliance with procurement laws, regulations and practices.
  • Develop, facilitate, implement, monitor and review the procurement plan.
  • Undertake contract negotiations and review and management of the contracts in liaison with respective user departments.
  • Perform secretarial roles to the hospital tender and disposal committees.
  • Coordinate tender advertisement process, tender opening and evaluation.
  • Review order requests in regards to the technical specification, selection & exclusion criteria, allocated budget & funding source and delivery time & place.
  • Ensure that the medical supplies and services required to support operations are supplied in a timely manner, of adequate quality and quantity.
  • Ensure accurate and safe custody of all procurement documents, files and samples.
  • Write and submit, daily, weekly and monthly reports for the department to the management.
  • Prepare and forward departmental budget, work schedules/duty rosters and other departmental requirements.
  • Plan and chair departmental meetings, attend HODs meetings and other hospital meetings from time to time
  • Carry out any other duties as may be assigned from time to time.
Job specifications
  • Bachelor’s Degree in Procurement or Purchasing and Supplies Management from a recognized institution.
  • Registered by Kenya Institute of Supplies Management (KISM or Chartered Institute of Procurement and Supply. (CIPS).
  • Two years proven working experience as a Procurement Manager preferably in a hospital setting.
  • Knowledgeable in Hospital Management Information Systems.
  • Excellent computer skills.
  • A person of high integrity.
  • Certificate of good conduct, tax clearance, credit bureau clearance and HELB clearance.
How to Apply
  • Eligible and interested applicants should submit their applications with copies of their National Identification Cards, Academic and Professional Certificates, detailed CVs, Names and Contacts of Two Referees, and salary expectation not later than 5th January 2018 to: jobs@stlukesorthopaedics.com
  • INTERNAL AUDITOR

    Core Function
    • Responsible for ensuring effectiveness and efficiency of operations, reliability of financial information and internal control systems. Ascertain the means of compliance with established policies, procedures, rules and laws.
    Major duties and responsibilities
    • Prepare internal audit reports for senior management, the Audit Committee and the Board of Directors.
    • Facilitate and coordinate Audit and Risk committee meetings.
    • Prepare annual audit and risk management plans for approval
    • Perform and control the full audit cycle including risk management and control management over operations’ effectiveness, financial reliability and compliance with all applicable directives and regulations.
    • Perform risk based audits and generate timely reports for management action.
    • Recommend controls to be put in place on safe custody of Hospital resources and assets
    • Liaise with the CEO for audit of all operations of the hospital and its affiliated parties
    • Prepare and present reports that reflect audit’s results and document process
    • Identify loopholes and recommend risk aversion measures and cost savings.
    • Conduct follow up audits to monitor management’s interventions.
    • Determine compliance with policies and established internal control procedures by examining records, reports, operating practices, and documentation
    • Communicate findings to senior management and draft comprehensive and complete report of audit areas.
    • Conduct risk assessments, identify and put in place controls to mitigate the identified risks.
    • Maintain records and ensure proper documentations of all audit related functions.
    • Write and submit, daily, weekly and monthly reports for the department to the Management Audit Committee and Board of Directors.
    • Perform any other duties that may be assigned from time to time
    Job specifications
    • Bachelor of Commerce or Business Management (Accounting Option) or equivalent from a recognized University.
    • CPA (K) or ACCA.
    • ICPAK membership
    • At least 1 year continuous Internal Audit experience.
    • Computer literacy with knowledge of standard computer applications.
    • Ability to work independently and as part of a team.
    • Strong analytical and problem solving ability
    • Demonstrable knowledge of IFRS and Auditing standards.
    • Analytical skills.
    • Excellent report writing skills.
    • Certificate of good conduct, tax clearance, credit bureau clearance and HELB clearance.
    How to Apply
  • Eligible and interested applicants should submit their applications with copies of their National Identification Cards, Academic and Professional Certificates, detailed CVs, Names and Contacts of Two Referees, and salary expectation not later than 5th January 2018 to: jobs@stlukesorthopaedics.com